Affordable Community Spaces
Explore Our Meeting & Event Rooms
Whether you're planning a neighborhood meeting, a club gathering, or a celebration with friends, our meeting rooms offer flexible, accessible, and affordable space for every occasion. Browse available rooms to find the perfect fit for your next event in Sun City West.
Webb Room
Our largest space, ideal for banquets, lectures, or events with up to 300 attendees.
Size
Size
Pricing
SCW Residents
Non-Residents
Rates include first 4 hours and table/chair set up. Additional hours available. Prices subject to change without notice.
Quail Room
A cozy, fully equipped room great for mid-sized events, club meetings, or catered luncheons.
Size
Size
Pricing
SCW Residents
Non-Residents
Rates include first 4 hours and table/chair set up. Additional hours available. Prices subject to change without notice.
Powell Room
A versatile room with space for up to 150 guests—perfect for intimate gatherings or community classes.
Size
Size
Pricing
SCW Residents
Non-Residents
Rates include first 4 hours and table/chair set up. Additional hours available. Prices subject to change without notice.
Palo Verde Room
Bright and efficient with AV options—perfect for board meetings or breakout sessions.
Size
Size
Pricing
SCW Residents
Non-Residents
Rates include first 4 hours and table/chair set up. Additional hours available. Prices subject to change without notice.
Grand Canyon Room
Southwest charm and modern amenities make this a standout for celebrations or seminars.
Size
Size
Pricing
SCW Residents
Non-Residents
Rates include first 4 hours and table/chair set up. Additional hours available. Prices subject to change without notice.
Coyote Room
Flexible and welcoming—perfect for workshops, social groups, or small-scale presentations.
Size
Size
Pricing
SCW Residents
Non-Residents
Rates include first 4 hours and table/chair set up. Additional hours available. Prices subject to change without notice.
Combined Quail & Coyote Room
Double the space and flexibility for your next event, with easy access to kitchen facilities.
Size
Size
Pricing
SCW Residents
Non-Residents
Rates include first 4 hours and table/chair set up. Additional hours available. Prices subject to change without notice.
Combined Powell & Webb Room
An expansive venue with a full kitchen—ideal for large celebrations, fundraisers, or town hall events.
Size
Size
Pricing
SCW Residents
Non-Residents
Rates include first 4 hours and table/chair set up. Additional hours available. Prices subject to change without notice.
Board Room
With seating for 12 around a central table, the Board Room is perfect for planning meetings, interviews, and focused conversations.
Size
Size
Pricing
SCW Residents
Non-Residents
Rates include first 4 hours and table/chair set up. Additional hours available. Prices subject to change without notice.
Take a Closer Look
Tour Through Our Meeting Rooms
Get a better sense of each room before you reserve. View our photo gallery and virtual tours below to explore the layout, lighting, finishes, and features of every meeting space. Whether you're planning an intimate gathering or a large event, there's a room here for you.
A Comfortable and Accessible Place to Gather
Our meeting room facility is centrally located with thoughtful design that accommodates everyone. We’ve ensured that every guest—regardless of mobility or needs—can access, enjoy, and feel welcome in our space. With convenient parking and accessible amenities, our campus is designed to remove barriers so you can focus on your event.
- Located at 14624 R.H. Johnson Blvd, Sun City West, AZ 85375
- Ample parking directly outside the entrance
- All rooms are wheelchair accessible
- Restrooms are adjacent to all rooms
- Facility is smoke-free and pet-free (except service animals)
- Each rental includes table and chair setup and breakdown
Compare Room Details
We offer rooms of all sizes to accommodate your group—whether it’s a small board meeting, a workshop, or a large banquet. Each room offers flexible seating layouts, access to AV equipment, and varying kitchen access depending on your needs.
Flexible Layouts and Modern Amenities
Every reservation includes professional setup and breakdown service. Our team will configure tables and chairs in the layout you choose, and all rooms come with modern amenities to make your event easy and successful.
- 60″ round or 6 ft rectangular tables
- Chairs set up per your selected configuration
- Podium and microphone (available in most rooms)
- Projection screen and whiteboard
- LED lighting (modernized in all rooms)
- AV-ready infrastructure
Setup Styles Available: Banquet, Classroom, Theater, Boardroom (Board Room only)
Audio-Visual Support Made Easy
Each room comes equipped with essential AV features, with more available depending on the room. Whether you’re giving a talk, screening a presentation, or amplifying a voice, we’ve got you covered.
- Microphone & sound system
- Projection screen
- Whiteboard
- Podium
- Power outlets for laptops & devices
- Wi-Fi available (please confirm access when booking)
Host with Food and Hospitality
Many of our rooms include kitchen access so you can provide food and drink during your event. Whether you’re working with a caterer or hosting a potluck, our facilities make it easy and flexible.
- Commercial refrigerator
- Upright freezer
- Warming oven
- Sink and countertop space
Food Policy Notes: No open flames, no stovetop or deep frying, renter must clean up. Caterers welcome.
Affordable Rates for Residents and Guests
Our pricing is designed to be transparent and affordable, especially for local Sun City West residents. All rates are for a 4-hour block and include setup and breakdown.
- Resident Rates: $40–$320 (includes first 4 hours)
- Non-Resident Rates: $120–$475
- Additional Hours: Available per room
- Payment Methods: Credit card, check, or in-person
- Payment Due: Upon booking confirmation
Simple and Straightforward Booking
We make the booking process as easy and welcoming as our rooms. Simply select your space, fill out the form, and our team will help finalize the rest.
- Explore rooms and select the right fit
- Fill out the reservation inquiry form
- Staff will follow up to confirm availability
- Sign rental agreement and submit payment
- Set up optional walk-through if needed
All bookings are subject to availability. Same-day bookings not guaranteed.
Policies for a Smooth Experience
To help all guests have a successful event, we follow simple policies that prioritize safety, cleanliness, and consideration for other users. Please take a moment to review them below.
- Setup and breakdown included
- Rooms must be left clean
- No glitter, confetti, or candles
- Alcohol permitted with prior approval and insurance
- Events must end on time
- Children must be supervised
- No overnight events
Frequently Asked Questions (FAQs)
Here are a few quick answers to common questions we receive about room rentals. If you need help, don't hesitate to contact us directly.
Can I view a room before booking? Yes, by appointment.
Can I bring my own decorations? Yes, as long as they’re removable and don’t cause damage.
Can I host a faith-based or civic group meeting? Absolutely.
Is there a discount for nonprofits or recurring rentals? Contact us to discuss options.
Contact Our Rentals Team
We're happy to help guide you through your rental process or answer any remaining questions. Give us a call or stop by our office during business hours.
- Phone: 623-584-6851
- Email: info@scwfoundation.org
- Address: 14624 R.H. Johnson Blvd, Sun City West, AZ 85375
Ready to Reserve?
Book Your Space at the Foundation
Whether you're hosting a celebration, a planning session, or a community event, our meeting rooms are designed to make it easy and welcoming. Affordable, accessible, and supported by our caring team—Sun City West Foundation is here to help your gathering run smoothly.
Get the Help You Need
Find What You Need - Fast
Sun City West Foundation connects residents with practical services that promote independence and active living. Whether you’re borrowing equipment, reserving a meeting space, or seeking transportation guidance, our programs are here to support your daily life and community involvement—reliably and with care.
Helping Hands provides free, short-term loans of medical and children’s equipment to residents of Sun City West and nearby communities. From wheelchairs to cribs, our goal is to support health and independence with trusted resources during recovery, rehabilitation, or family visits. All of which is possible with donations like yours.
Our banquet and meeting rooms are open to everyone and offered at discounted rates for Sun City West residents. Choose from a variety of sizes and layouts, including ADA-accessible spaces with kitchen access, AV support, and setup included—perfect for clubs, events, or community gatherings.
Sun City West Foundation operates a dedicated call center to help residents identify transportation solutions tailored to their needs. Whether you're heading to a medical appointment or seeking local options, our team is here to guide you toward the right service—quickly and reliably.
Available Monday–Thursday, 8:00 AM to 12:00 PM
Volunteers play a critical role at Sun City West Foundation. From assisting at Helping Hands to supporting events or tax programs, your service strengthens the community. Explore current opportunities and see how your time can make a difference.
Your generosity supports our programs, expands our impact, and makes a positive difference in our community. Whether you give once or monthly, donate in memory, or include us in your estate planning—every contribution helps neighbors live more independently.
Stay connected with what’s happening at the Foundation. From wellness workshops and educational seminars to social gatherings and fundraisers, our calendar is full of opportunities to learn, engage, and enjoy life in Sun City West.
Serving Sun City West
Rooted in Service, Focused on Impact
At SCW Foundation, we’re committed to supporting residents through charitable, educational, and service-based programs. Whether it’s loaning vital equipment, offering welcoming event spaces, or connecting neighbors with transportation referrals, our efforts are driven by one goal: helping the Sun City West community thrive.
Community voices
Feedback from the Sun CityWest Community
From residents borrowing equipment to guests attending events or volunteers supporting our programs, we regularly hear from individuals who’ve interacted with the Foundation. Here’s what some of them have shared about their experience with SCW Foundation’s services, spaces and team members.
Your Support Makes It All Possible
Get Involved and Help Sun City West Thrive
When you give your time, your resources, or your voice, you become part of something bigger. From volunteering in our programs to making a donation or becoming a community partner, there are many ways to support the Foundation’s mission. Every action—big or small—helps provide comfort, connection, and independence for our neighbors.
Give Time, Gain Purpose
Volunteer With Us
Whether it’s sorting equipment or lending a hand at events, your time creates real impact. Join our team of volunteers who make life better for neighbors every day.
Fuel the Mission
Donate Today
Every dollar helps provide essential services like equipment loans, transportation resources and education, and more. Your generosity keeps our programs strong and accessible for all.
Connect Through Community
Support or Sponsor an Event
From local festivals to seasonal giving drives, our fundraising events bring people together for a good cause. Get involved as a donor, volunteer, or guest!
Stronger Together
Partner With Us
We welcome local businesses, clubs, and service groups to support our mission through sponsorships, services, or shared initiatives. Let’s build a better community together.
Leave a Lasting Gift
Plan a Legacy That Supports Sun City West
Including Sun City West Foundation in your estate plans helps ensure vital community programs continue for future generations. Your planned gift supports essential services while strengthening the long-term future of Sun City West.
Share What You Can
Donate Equipment or Supplies
We accept donations of new or used medical and mobility equipment for resale in our Helping Hands Resale area. Proceeds from these sales help cover operational costs and support equipment purchases for our loan program. Your donation plays a direct role in keeping the program running efficiently.
Contact us
Contact Sun City West Foundation
Helping Hands
Mon - Fri: 8:00 AM - Noon
623-546-8261